Finance
Current Bids
Purchasing
The Purchasing Department must receive a vendor application and a W9 for every vendor before any purchase can be process. Please follow the instructions below. Any questions can be directed to the Purchasing Department, Tori Gamble 520-879-2028 or email purchasing@vailschooldistrict.org
*Be advised that a VENDOR will not be added without a completed W-9 form (to find the updated version, please click on the link listed below).
Please click here for the Vail Vendor Application. The W-9 can be obtained at the following IRS link https://www.irs.gov/pub/irs-pdf/fw9.pdf .
*Special Note: If this application is being completed for a bid or RFP, you must include it with your packet being submitted. It is a formal document to the solicitation.
Contact Us
For a full listing of our staff and contact information, click here.
Budget
The District creates and revises the budget throughout the school year. Once the year is completed, the District will prepare an Annual Financial Report (AFR) that will reflect the revenues and expenditures that occurred during the fiscal year (July 1 – June 30). The format and submission deadlines for these files are governed by Arizona Revised Statues. The AFR is audited by the District’s auditing firm, Heinfeld & Meech (H&M). H&M then assists the District with the preparation of the Annual Comprehensive Financial Report (ACFR). In addition to financial data, the ACFR contains financial analysis of District funds, a narrative with a description of the funds, District financial awards and demographic data.
The AFR is also submitted to the Auditor General’s Office who compiles information from all of the Arizona Districts. The Auditor General’s Office uses the information from the School Districts to create the Classroom Spending Report. This report compares the spending patterns and achievement of each District by Grouping Districts into peer groups.
To view Vail Unified School District's Budget documents click on links below: (A new browser window will open and an excel file will be downloaded to your downloads folder)
FY 2024-2025 PUBLIC HEARING NOTIFICATION
FY 2024-2025 PROPOSED EXPENDITURE BUDGET
FY 2024-2025 ADOPTED EXPENDITURE BUDGET
FY 2023-2024 ANNUAL FINANCIAL REPORT
All of these reports can be accessed in the table below:
PROPOSED BUDGET Initial planned expenditures of the District based on anticipated revenues and defined Budget Limits. This file must be submitted to the Arizona Department of Education by July 5. FY 2024-2025 Proposed Expenditure Budget | FY 2023-2024 Proposed Expenditure Budget | FY 2022-2023 Proposed Expenditure Budget | ||
ADOPTED BUDGET The official adoption of the Proposed Budget based on input from the community during a Public Hearing. This file must be submitted to the Arizona Department of Education by July 15. | ||||
REVISED BUDGET The most current budget for the fiscal year which reflects any changes in revenues and/or expenditures. The final revision must be submitted to the Arizona Department of Education by May 15. There are some provisions for revising after the deadline. | ||||
ANNUAL FINANCIAL REPORT (AFR) The actual revenue and expenditures completed after the end of the fiscal year. This file must be submitted to the Arizona Department of Education by October 15. There are some provisions for revising the file after the deadline. | ||||
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) The audited financial statements of the District completed with a narrative to help provide a greater understanding. This report is typically released in January of the following fiscal year. | ||||
AUDITOR GENERAL SPENDING REPORTS | Below you will find the link to the Auditor General's report for the Vail Unified School District. | Below you will find the link to the Auditor General's report for the Vail Unified School District. |